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Sponsored Programs Application (SPA)

SPA Instructions
Proposal Processing
SOPs hardware, software and ASPs

All investigators planning a research, teaching or service program must fill out the Harvard Pilgrim Sponsored Programs Application (SPA), whether or not funding is involved. The Investigator submits the completed Initial Application to his/her Grant Manager in the Office of Sponsored Programs. The application is reviewed by the Grant Manager and if complete, sends a copy to the HSC Coordinator for HSC review.

For questions, contact Charlotte Johnson by e-mail or by phone at 617-509-9929.

Sponsored Programs Application
Section 1: Face Page, HPHC PI's Certification, Executive Summary
Section 2: Study Description
Section 3: Data Access
Section 4: Cost Sharing
Section 5: Impact on Departments/Sites
Section 5B: Privacy & Security Checklist
Section 5C: Access to HPHC/HPHCI Member and/or Employee Data
Section 6: Administrative Impact on DPM
Section 7: Stipend
Section 8: Sole Source Justification
Section 9: Pre-approval of foreign collaborations

See IRBNET.ORG Library for the Following Forms:

  • Not Human Subject Determination
  • Exempt Determination Form
  • Initial application
  • Initial Application (Data + Records Only)
Supplement A: Special Protections for Children
Supplement B: Pregnant Women and Fetuses
Supplement C: Genetic Analysis
Supplement D: Drugs/ Biologics/ Devices
Supplement E: Exposure to Ionizing Agents
Supplement F: Exposure to Non-Ionizing Agents
Supplement G: Request for Waiver of Authorization
APPENDIX Protocol, budget and budget justification

Sections Needed by Project Type
Type of Project Sections Needed
All Projects I, II, and Appendix
Projects requiring Access to HPHC/HVMA Data III
Projects requiring cost sharing IV
Projects having impact on HPHC/HVMA departments/sites V
Projects having an impact on DPM VI
Projects requiring stipend VII
Projects requiring justification for sole sourcing subrecipient/vendor VIII
Projects involving foreign collaborations IX
Projects eligible for exemption or not human subjects determination Appropriate Determination
Projects involving human subjects or their medical data One of the Original Applications
Projects involving children Supplement A
Projects involving pregnant woman, neonates, or fetuses Supplement B
Projects involving genetic analysis Supplement C
Projects involving drugs, biologics, or devices Supplement D
Projects involving X-Rays, CT, fluoroscopy, radiopharmaceuticals Supplement E
Projects involving MRIs, ultrasound, lasers UV radiation Supplement F
Projects requiring HIPAA waiver Supplement G

Grants and Contracts Forms

Sponsored Programs Application

Application Fact Sheet

CITI Training

Research Compliance Reporting

Getting Started with IRB