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About Grants and Contracts Administration

The Grants and Contracts Administration section of the Harvard Pilgrim Health Care Office of Sponsored Programs (OSP) provides services in the following areas:

1. Sponsored programs management

  • Providing information, guidance, and training to the Harvard Pilgrim research community regarding sponsor guidelines, regulations, and expectations
  • Preparing and negotiating Harvard Pilgrim's F&A (indirect cost) rate with the Department of Health and Human Services (DHHS)
  • Coordinating financial audits of sponsored research activity, including the federal A-133 audit

2. Pre-award administration

  • Providing guidance in the preparation of the administrative sections of a proposal
  • Endorsing and submitting all applications for external funding
  • Negotiating terms and conditions of awards with sponsors

3. Post-award administration

  • Ensuring that appropriate business associate, confidentiality, and data use agreements are inplace with investigators, research collaborators, and other individuals participating in the research activity, as required
  • Issuing of sub-awards to collaborating organizations
  • Post-award financial administration, including establishing financial accounts, producing financial reports, effort tracking and certification, monitoring expenditures, re-budgeting, and interfacing with sponsors
  • Invoicing prime contractors and payment of subcontractors' invoices
  • Endorsement and timely submission of financial reports to sponsors

Do you have concerns about a particular research study? Harvard Pilgrim Health Care Institute provides you with access to two hotlines on which you can share your concerns:

  • Research Participant Concerns: 1-800-807-6812
  • Research Misconduct Concerns: 1-617-867-4817

General Grants and Contracts Administration Forms

Sponsored Programs Application

Application Fact Sheet

Go To List

CITI Training

Research Compliance Reporting

Getting Started with IRB